Brisbane QLD
Primary Role
Plan, undertake and support administration of contracts relating to rail projects and support services within the Company
Responsibilities
- Have a good working knowledge of project related administrative work
- Support contract review of supplier, client and subcontractors’ contracts
- Manage and provide support for Contract administration and management of supplier, client and subcontractors contracts
- Correspondence with client and respond to any inquiries from client regarding contract
- Provide feedback & weekly reports, ensure timely execution of work assigned, and manage appropriate documentation and all other tasks assigned
- Assist in managing contracts document control process
- Assist with competency, licensing and membership of workers, contractors and staff
- Assist with company tendering process for projects
- Negotiate variation and/or assist Contracts/Projects Manager with negotiation to vary terms of new and existing contracts?
- Maintain written and electronic documentation and correspondence regarding our projects
- Prepare materials for design and construction meetings, record meeting minutes
- Provides support to the implementation of contracts and projects, focusing on achievement
- Prepares correspondences, translation of documents and research relating to relevant contracts as requested.
- Support administrative tasks related to contract execution and distribution.
- Support the Contracts/Project Manager in relation to routine implementation of contracts and projects.
- Responding to inquiries and resolving problems concerning contracts, programs, projects & services provided.
- Preparing and reviewing submissions and reports concerning the organisation's activities collecting and analysing data associated with projects undertaken, and reporting on project outcomes
- Support travel arrangements related to projects and for the programme unit (preparation of Travel Authorizations, follow-up of travel reports, etc)
- Perform any other tasks assigned by the Contracts/Project Manager relating to client contract
- Compliance with Standards, Specification, Work Scope
- Compliance with Quality, Competency, OHS, Environmental and Safety requirements
Knowledge/Experience Requirements:
- Minimum of 3 years' experience in supporting the implementation of projects.
- Previous experience in the organization of meetings and events.
- Experience in the usage of computers and office software packages (MS Word, Excel, Power Point, etc.
- Demonstrated capacity to undertake assigned responsibilities and work under pressure.
- An excellent team player.
- Highly developed communication and negotiation skills
Education:
Diploma or Advanced Diploma in administration, social sciences, international relations or related area or suitable experience to meet the requirements.